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email.hidden@example.com (pauline)pauline edited SideBarVerde Monthly KB Updates KB updates procedure Procedures Added Volumes Adding Electronic Access to Print Records Ceased Copying print into electronic LC Searching Using the Online Forms to Request Library Material Miscellaneous Shared Calendar Useful Links 787 link MISC FREE JOURNALS from SFX (Karen) Online Publishers - Responsible Staff US 705 (Valerie) Products NOT on Linkchecker Springer E-Book Information Meeting Notes March 26,2007 April 12, 2007 May 25, 2007 Agenda for the next meeting ]]>Fri, 21 Nov 2008 12:44:45 +0000modMay 25, 2007
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email.hidden@example.com (pauline)pauline edited May 25, 20071. ALPSP clean up - Anne sent an email to Stuart Silcox (Swets) & Faye Abrams (OCUL) concerning those subscriptions we held with individual publishers/vendors which have now been cancelled and for which we no longer have archival online access - once we get a response we may rethink the information we are providing to our users > possibly add something to the 98 titles we cancelled to say this title has been continued via ALPSP - so far there is no SFX target for ALPSP so access to these titles via Swets is not yet appearing on the e-journal portal; once this happens it will all be much clearer for our users 2. Brief records - Online access is available.Are we still creating brief records?Or, is it now time that we learn to bring in a OCLC record? - staff will continue creating brief records until when they are trained to import OCLC records (+ all that goes with it) in the fall - maintenance staff will try to review the binders of brief records which are currently in Bib ]]>Fri, 21 Nov 2008 12:44:26 +0000modAgenda for the next meeting
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email.hidden@example.com (pauline)pauline edited Agenda for the next meetingAgenda Items for next Meeting: 1. Finite Sets - some titles we have not received for a long time, close records? charged to monographs - OK to continue to receive these books? - ldb 2. Still need to notify g-libcat & d-macref regarding online access? - we are updating Verde and Serials Solution as well as putting the URLs in the print records (piggy back)-ldb 3. moving work stations around - Serials staffs should be closer to mailing room and student? Val. should be closer to the rest of the staffs (S/Proc.)? or stay where we are with minor changes? - py 4. Loaded records... Is there a way to know the lists (e-package) of the freeloads(?) which we should not rely on in our Bib.? Now we have Val's consortia list on the wiki which is a great help but we also need to know the freeload e-packages to cancel the titles (if we have duplicates) and turn on the right package in the Verde e.g. GaleGroup Infotrac - py 5.What should we do with the titles listed as free e-journals listed on Ve]]>Fri, 21 Nov 2008 12:44:13 +0000modMeeting Notes - April 14, 2007
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email.hidden@example.com (pauline)pauline edited Meeting Notes - April 14, 2007Meeting with Collections Division staff – April 12, 2007 Who’s doing What? When? (sort of choosing May 1st as the official start date) Serials / e-maintenance staff (looking for a new name for this group) – possibly Resource Management Services – Pauline created a wiki (http://resourcemanagement.pbwiki.com/) to manage all the new procedures, workflows, etc. Working on who will handle materials which used to be sent to LC Searching, added volumes, adding electronic to previously print only records, ceased titles, etc. All staff will be trained on SFX/Verde/Serials Solutions to differing degrees – still need to decide who will do what parts. We are looking for a new name for the combined Acquisitions / Cataloguing section. Wade has created a wiki (http://collectionsatmac.wetpaint.com/) where he has called this new combined unit Collection Services. Cataloguing staff There are now 4 original cataloguers working ½ time in this area We want them to focus on cataloguing truly]]>Fri, 21 Nov 2008 12:43:57 +0000modNotes from March 26,2007 meeting
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email.hidden@example.com (pauline)pauline edited Notes from March 26,2007 meetingName of unit: we are going to brainstorm to find a new name for the unit which includes Serials Processing and e-Maintenance. This unit will be supervised by the e-Resources Librarian (name also to be confirmed) the name needs to be self explanatory as to what functions the group is providing to the rest of the library possible suggestions so far: Resource Services, Resource Management Services OCLC Training: Rhonda has loaded the current version of Connexions on everyone's PC; each installation has to be configured; Mary will assist with this Mary is writing a procedure for HOW to search OCLC, WHEN to search OCLC, etc. once the procedure is complete she will arrange a training session in the Wong e-classroom New Procedures: Added Volumes procedure is complete and Serials staff are already working on doing these LC Searching procedure (items which are bought as part of a series, but are catalogued as individual monographs) ; very few of the 64+ LC searching titles were strai]]>Fri, 21 Nov 2008 12:43:38 +0000modSpringer E-Book Information
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email.hidden@example.com (pauline)pauline edited Springer E-Book Information1. Numbers of titles in the eBook Collection 2005 - 2700 Titles 2006 - 2850 Titles 2007 - 3000 Titles 2. Publishers that were included in the Spinger E-Book Agreement Birkhauser Copernicus Books Physica-Verlag Plenum US Springer Springer-Verlag Steinkopff TELOS 3. Publishers that were not included in the Springer E-Book Agreement AIP (American Institute of Physics) A-Press August Media Avedition BIOS Scientific Publishers GWV-Viewing Horizon Press Intercept Key College Publishing Key Curriculum Press Lars Muller Lavoisier Praxis Princeton Architectural Press Pyramyd Royal Society of Chemistry Urban & Vogel. ]]>Fri, 21 Nov 2008 12:43:18 +0000modProducts NOT on Linkchecker
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email.hidden@example.com (pauline)pauline edited Products NOT on LinkcheckerAs of:March 30, 2007 AnthroSource Blackwell-Synergy Dekker eBrary EBL EBSCO Gale ICPSR IEEE Library of Congress netLibrary ProQuest ScholarsPortal ]]>Fri, 21 Nov 2008 12:43:02 +0000modUS 705 (Valerie)
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email.hidden@example.com (pauline)pauline edited US 705 (Valerie)PRODUCT VENDOR # OF TITLES INCLD. HSL ACM digital library USCOU 407 Ageline (CSA) USCAM Alexander Street Press Collections USCRKN ALPSP USCOU 630 Am. Soc. Biochem. & Molecular Biology USCOU 3 America, history & life USABCCLIO American Chemical Society USCRKN 45 American Inst. of Physics Access Fee USCOU 30 American Physiological Society jnrls. USCOU 5 Annee philologique USBELLESLETTRES Annual reviews USCOU 40 Anthropology plus USCOU 2 AnthroSource USCOU 30 Archives USA USPROQ Artfl project USARTFL ARTstor USCOU ATLA/ATLAS USCOU Berkeley Electronic Press journals USCOU 53 BGMI : biog. & genealogy master index USGALE BHA : bibl. of the history of art USCOU BioOne USCOU 88 BIOSIS previews USCOU Blackwell journals (Synergy) USCRKN 930 BNNA : Bibl. of Native North Americans USCOU Britannica online]]>Fri, 21 Nov 2008 12:42:47 +0000modOnline Publishers - Responsible Staff
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email.hidden@example.com (pauline)pauline edited Online Publishers - Responsible StaffPublishers handled by specific Serials Processing Staff As of July, 2007 Staff Name of Publisher Vendor Code # titles Type of Access Initials AAAI USAAAI 1 Online only ss AAHPERD (American Alliance for Health, Physical Education, Recreation and Dance) USAAHPERD 1 Online Only py American Concrete Institute USACI 3 1 Print only 2 Print & online ss AIAA Journal USAIAA 1 onlineonly ss AIP (American Institute of Physics) USAIP 72 68 online 1 print +online 3 print ss Administrative Science Quarterly USCORNASQ 1 online only ss Air & Waste Management USAWMA 2 online ldb Allen Press USALLEN 9 online only + 1 print ss American Accounting Association-trying to get online only USAMACC 4 1 online only 3 print + online ss American Ceramic Society USAMCERS 1 print + online ldb American Economic Association (Swets) USB]]>Fri, 21 Nov 2008 12:42:32 +0000modMISC FREE JOURNALS from SFX
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email.hidden@example.com (pauline)pauline edited MISC FREE JOURNALS from SFXThis is a long list (over 4000 titles!). Open with Microsoft open XML misc free journals from SFX.xlsx ]]>Fri, 21 Nov 2008 12:42:05 +0000mod787 link
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email.hidden@example.com (pauline)pauline edited 787 linkThe things to remember: 1) there are some 787's for cataloguing purposes, they do NOT have a bib. no. in a subfield w. Do not use one of these for financial links, create another tag (yes, it's duplicate text) 2) 787's for financial purposes must have a subfield w with the bib. no. 3) All links must be reciprocal, i.e. if there is a link to your record, there must also be a link in that record back to the record you have. Therefore, if you delete a 787, you MUST also delete the reciprocal link in the other record. 4) Packages have links only back to the main title, which will have links to all the titles in the package. 5) Bib. nos. that are the old way (i.e. ABN8860) can be left as is, but if you have the newer bib. no. at hand, please change it. Coding for 787's (which you should already know): --first indicator is a one (1) --use the title from any 130 as the title instead of the 245 title --the title goes in subfield t NOT subfield a. It do]]>Fri, 21 Nov 2008 12:41:49 +0000modUseful Links
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email.hidden@example.com (pauline)pauline edited Useful Links*Periodicals Service Company for Reprints, backsets etc. for serials : http://www.periodicals.com/index.html *Periodicals Service for Reprints, backsets etc. for serials (Berghahn) : http://www.periodicals.com/berghahn.html *Periodicals Service for Reprints, backsets etc. for serials (Nomas) : http://www.periodicals.com/nomos.html ]]>Fri, 21 Nov 2008 12:41:28 +0000modShared Calendar
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email.hidden@example.com (pauline)pauline edited Shared CalendarCalendar - see below the page * Just click the date and add the contents -- do not need to edit the page! ]]>Fri, 21 Nov 2008 12:41:14 +0000modUsing the Online Forms to Request Library Material
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email.hidden@example.com (pauline)pauline edited Using the Online Forms to Request Library MaterialUsing the Online Forms to Request Library Material Sept. 18, 2007 There are three online forms used by Circulation/Borrowing applicable to staff use: Book Recall Request – used if material is already checked out, already recalled or being held Book Retrieval from Storage Request – used when material is located in Storage Unable to Locate Book – 1) used if material has not been found after staff searched for it – 2) used to request material from Thode or Innis libraries These forms are listed on the Library home page as “Forms” on the sidebar. URL is: http://library.mcmaster.ca/forms/ These forms are NOT to be used for Research Collections, the Map Library, Data Text, Health Sciences Library or for items on Reserve. Continue to deal with these locations separately. Special instructions for staff use: Select the library that holds the material needed (exception: use Mills for a storage request) Fill in the box “Your Name” Fill in the box “Your E-mail Addre]]>Fri, 21 Nov 2008 12:40:55 +0000modProcedures-LC Searching
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email.hidden@example.com (pauline)pauline edited Procedures-LC Searching"LC Searching" books Last revised 23 March 2007 1) Serials Processing staff follow all their procedures to receive/pay. 2) If the title could be an open set, search in MORRIS, as it might be an added volume. Search in OCLC [or Amicus for Canadian material?] 3) If a record for your title (correct format) is found, check the eLvl in the fixed fields. If it is NOT 1, 4 or blank, create a brief record (see below) and put on the "cataloguing" shelf for Kathy/Mary/Angela. If you’ve taken any prints, keep them with the book. If there is a good record found, follow monograph cataloguing procedures to add book. Monograph print brief records: 1) use "book" template 2) fill in one ISBN into the 020 $a field 3) fill in the 100 field with the first author or editor 4) fill in the 245 $a with the main title (use filing indicator if necessary). Don’t spend a lot of time over the choice of title; choose a title page and use it as your source of informati]]>Fri, 21 Nov 2008 12:40:37 +0000modProcedures - Copying print into electronic
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email.hidden@example.com (pauline)pauline edited Procedures - Copying print into electronicCopying Print Records and Converting into Electronic Format Last revised March 30, 2007 Send desired record to Marc Editor and select "copy record" under File. 1) code fixed field 006 (m d usually) 2) code fixed field 007 3) change "form" field in 008 to s (for electronic) 4) add "(print)" after any 020 (ISBN) 5) change the print ISSN in 022 to a $y, using the $a for the e-ISSN 6) delete all 035 tags 7) add "$h[electronic resource]" in the 245 8) delete 300 tag 9) add a 500 with 730 if applicable to the project (used in loads) 10) delete notes such as "Title from cover" or "Also available online" 11) add your 856's 12) add 920 if applicable 13) delete all the 979's and 999's if there’s a lot Create an item record : 1) F5, select "New" for a blank form 2) add item type "ea" (unless specialized one for a load required) 3) scan in a barcode and then discard the barcode]]>Fri, 21 Nov 2008 12:40:18 +0000modProcedures-Ceased
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email.hidden@example.com (pauline)pauline edited Procedures-CeasedCeased/Suspended/Unable to Obtain Titles Last revised 12 March 2007 If you have a title change or format change (e.g., print going to electronic only), give to KO. Also give her any Institutional Payment Records/UL Membership records, etc. that need to be closed. Note numbering of the last issue. Do all the usual work for Serials Processing. Send title to Marc Editor. Close tag 362. If this is the usual "formatted"note, add numbering of last issue, with spaces, using usual English and a period at the end. (e.g., Vol. 1, no. 1 (Jan. 1962)-v. 41, no. 3 (Dec. 2002). If this note says something like "Began in 2002." or there is NO 362, add a 362 with 1. indicators and say "Ceased with ..." For a suspension or unable to obtain, don’t do this step. Check if tag 260 has a date in the subfield c. This is the DATE OF PUBLICATION, not what the issue is called. Do not add anything if there is no subfield c. Try to complete the date is there is an opening da]]>Fri, 21 Nov 2008 12:40:01 +0000modAdding Electronic Access to Print Records
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email.hidden@example.com (pauline)pauline edited Adding Electronic Access to Print RecordsAdding Electronic Access to Print Records Verification before adding A print record must be found in MORRIS for the same edition Electronic access cannot be added to a title in a non-print format. Only remote electronic access (i.e. Internet) can be added to a print record. Do not add electronic access to a Health Sciences record. Notify "g-libcat" Do not add electronic access unless McMaster has full-text access If the print format is ceased but the electronic format continues, do not add access, as a new electronic format record must be created Databases and websites must be treated carefully. Most are integrating resources and should not be piggy-backed. See separate procedures for adding electronic access to electronic format records. Additional URLs on a piggy-backed print record only need the additional 856 tags added (Scholars Portal 856s must always be the first occurrence) When in doubt, stop and ask someone for clarification On the Bib. Record (fixed f]]>Fri, 21 Nov 2008 12:39:45 +0000modProcedures-Added Vol
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email.hidden@example.com (pauline)pauline edited Procedures-Added VolSerials Assistant / Added Volume Titles Last revised: 12 Mar. 2007 Kathy/Mary/Angela will continue to process the following titles: - "latest" or "current" issue in holdings - Research Collections - Lieferungen and Fascicules (unbound parts of volumes) - Canadian Abridgment suite of titles All the rest Pauline/Sandy/Linda/Lydia will do. To set up a title, for the first time: Edit the following in Serials Control: Item Creation: Tick off "With barcodes" Item type in Serials Control: check that it is "norm" for circulating titles and "nonc" for non-circulating titles. Special Handling Note: - delete current information - add Call #, Serials Processing - Open Set - [collection code] Workslip Note: - delete (usually pasting into Special Handling Note) information (empty box will stop workslip production) Pre-Checkin Note - current date "Staff will create item record which will be generated at check-in]]>Fri, 21 Nov 2008 12:35:21 +0000modMonthly Knowledge Base (KB) Updates
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email.hidden@example.com (pauline)pauline edited Monthly Knowledge Base (KB) UpdatesFebruary 2008 update: changed, deleted, new e-constituents Verde-February2008.xls Monthly update from Allison Allison: June 2007 monthly update ]]>Fri, 21 Nov 2008 12:34:30 +0000mod